Room Hire Agreement St Mary’s Sporting Club – Room Hire Booking Form Please complete the form below to formally book the St Mary’s Sporting Club for your function. This form will guide the booking set-up and esablishment. "*" indicates required fields Company name Name* First Last Phone*Email* Website About your eventFunction type* Wedding / engagement party Special occasion 21st birthday 18th birthday Corporate event Meeting Other Number of people attending*Please enter a number from 1 to 300.Are you enquiring about a single date?* Yes No Event date* DD slash MM slash YYYY Start time* Hours : Minutes AM PM AM/PM End time* Hours : Minutes AM PM AM/PM Set-up date* DD slash MM slash YYYY Set-up time Hours : Minutes AM PM AM/PM Clear out date* DD slash MM slash YYYY Clear out time Hours : Minutes AM PM AM/PM Room requirementsBooking* Entire venue Community room Main room Room configuration* Sit down function Cocktail party bar tables only Cocktail party with seated tables and bar tables Theatre seating No tables – blank space Number of seated tables (8 p/p table)*Please enter a number from 6 to 8.Table clothes required*Please note: if selecting table cloths a charge of $10 per cloth for dry cleaning will be added to your overall room hire cost. Yes No Additional table configuration* Present table (2mt) Long food tables X 2 (3.5mt) Wine barrels (Qty 4) Entrance table (small square) Reception table – check-in, tickets, raffle etc. (1.2mt) Additional room requirements* Stage Microphone Lectern Sound system – iPod, iPhone or other device Band or musician Projector and screen TV displays (one input only) Fairy lights Decorations*Decorating guidelines: – The use of confetti, streamers or similar articles of decoration or amusement is prohibited. – No tape, adhesives, pins etc, are to be attached to surfaces or flooring. – Blue tac must only be used on glass or timber surfaces. – All decorations must be removed at the end of the function. If this is not carried out, the costs will be deducted from the bond. No Yes (provide details in other) Other Bar requirementsBar required*Please note: St Mary’s Sporting Club is not a BYO venue. There is a 3 hour minimum to open the bar and a minimum spend of $1000 required to include the cost of bar staff. If the minimum spend is not reached bar staff will be charged at $40 per hour, with the number of staff required dependent upon the size of the function. As per the Club’s Liquor licence requirement the bar will close at 12am. St Mary’s Sporting Club Inc. practices the responsbile service of alcohol. Bar required No bar required Bar requirement* Cash bar Bar tab (provide amount in other) Other Bar tab inclusions*Please check all items that are included in the bar tab. Tap beer Bottle or can beer Wine (house) Wine (BRAND) Spirits (pre-mix and poured) & ciders Softdrink, soda, tonic and mineral water Chilled water (free) Kitchen requirementsKitchen required* Yes No Catering* Self-catering Caterer (please include caterers details in other) Other Tea and coffee requirement*Please note: Urn, cups and saucers provided. Included is basic tea and coffee is provided, including milk. Any specialty requirement must be discussed prior to the event. Cost is $1.50 per person, include the number of people in other field. No Yes (Include the number of people to cater for in other) Other Catering option Dinner plates Bread plates Platters Cutlery Bowls Ovens Deep Fryer Cool room Freezer Bain marie Hiring agreementBy completing the below acknowledgement hirers are agreeing to all hiring requirements for St Mary’s Sporting Club Geelong Inc. CleaningThe hirer shall leave the facility, including toilets, kitchen areas and approaches in a clean and tidy state and dispose of all rubbish. Furniture and equipment must be left in the position as found prior to the hiring or as arranged with us. Fridges are to be used for the duration of the booking only and no food is to be left in the fridge between bookings. Any food or drink left behind may be thrown out at our discretion. If necessary, extra cleaning charges will be at an additional charge to the hirer. Please note: Due to the extra cleaning required, confetti is not to be used inside our community facilities. This includes, but is not limited to confetti, glitter and rice. Acknowledgment of cleaning responsibility. Acknowledgement of hiring agreementThe hirer acknowledges they understand and accept all hire conditions as outlined on https://stmaryssc.com/about-us/room-hire. Acknowledgment of hiring responsibility. Insurance – Certificate of currencyAll commercial, corporate, incorporated associations are required to have their own public liability insurance (PLI). These hirers must maintain PLI for the use of the premises for cover of not less than $20 million, for death or personal injury, loss or damage to property. By accepting the terms, you agree to the above and that the policy is in the same name as the hirer. Please upload your Certificate of Currency here. Casual hirers (not including the above) can apply to be considered to be covered under the landlord’s casual hirer’s public liability insurance policy and pay a premium in addition to the hire fee. A ‘casual hirer’ is any person or entity who hires the premises for a permitted activity. A ‘permitted activity’ is either: A one-off social activity or private event (such as a meeting, birthday party, anniversary celebration or other such like activity); or An activity held by a not for profit organisation whose primary purpose is to provide a service to the community or an underprivileged or disadvantaged sector of the community and who does not have the capacity to generate significant income through the provision of its activities or services.Accepted file types: jpeg, jpg, gif, png, pdf, Max. file size: 2 MB.PhoneThis field is for validation purposes and should be left unchanged. Δ